Fair Processing Notice for Applicants
1 Purpose of this Notice
This notice is intended to explain how your Personal Data will be handled by the Company and sets out the information including the personal information detailed below relating to you ("Personal Data") that will be collected and processed by the Company and/or on its behalf by its third party service providers in the context of your job application and, if your application is successful, in the context of any ensuing offer of employment.
If an offer of employment is made to, and accepted by, you, the Company will provide you with a copy of its Employee Data Protection Notice at the appropriate time.
For the purposes of this notice, the controller of your Personal Data is Pepper (UK) Limited, Harman House, 1 George Street, Uxbridge, UB8 1QQ ("the Company", "we" or "us"). See section 6 of this notice for the contact details of our Data Protection Officer.
This notice applies to every individual who applies or has applied for a job at the Company (whether a temporary or fixed term role or secondment) and includes applicants for all types of roles such as consultants, representatives, agency, casual workers, contractors, contract workers and those on work placements. It also applies to successful candidates to whom an offer of employment has been made, but whose role with the Company has not yet commenced.
4 Cross-Border Transfers of Your Personal Data
We may transfer your Personal Data outside the European Economic Area ("EEA") to other Pepper Group Entities and other third-party recipients. Certain Recipients (our third party service providers and other Pepper Group Entities) who process your Personal Data on our behalf may transfer your Personal Data outside the EEA to a country that does not provide an adequate level of protection to your Personal Data. Where such transfers occur, we ensure that: a) they do not occur without our prior written authority; and b) such transfers of your personal data are subject to the EU Model Clauses, as permitted under applicable data protection. If you would like to find out more about any such transfers, please contact our Data Protection Officer whose details are set out in section 8 of this notice.
6 Use of your personal information by Credit Reference Agencies
We and/or Box89 may supply your personal information to credit reference agencies (CRAs) and they will give us/Box89 information about you, such as about your financial history. We and/or Box89 may do this to assess creditworthiness, check your identity, trace and recover debts and prevent criminal activity.
We and/or Box89 may also continue to exchange information about you with CRAs on an ongoing basis, including any debts not fully repaid on time. CRAs will share your information with other organisations. Your data will also be linked to the data of your spouse, any joint applicants or other financial associates.
The identities of the CRAs, and the ways in which they use and share personal information, are explained in more detail at https://www.peppergroup.co.uk/siteassets/downloads/CRAIN.pdf. CRAIN is also accessible from each of the three CRAs – clicking on any of these three links will also take you to the same CRAIN document: Callcredit https://www.callcredit.co.uk/crain; Equifax https://www.equifax.co.uk/crain; Experian http://www.experian.co.uk/crain/index.html
7 Use of your personal information by Fraud Prevention Agencies
The personal information we and/or Box89 have collected from you will be shared with fraud prevention agencies who will use it to prevent fraud and money-laundering and to verify your identity. If fraud is detected, you could be refused certain services, finance, or employment.
Further details of how your information will be used by us and these fraud prevention agencies, and your data protection rights, can be found by contacting our Human Resources team on 0333 370 5555, by email at HR_mailbox@peppergroup.co.uk, or in person.
8 Concerns Regarding your Personal Data
If you have any concerns about the way your Personal Data is being used or processed by the Company or you are not satisfied, please contact our Data Protection Officer in writing at: Joy Warner, Pepper (UK) Limited, Harman House, 1 George Street, Uxbridge, UB8 1QQ. DPO@peppergoup.co.uk
If you are not satisfied by the effort and response by the Company, you have the right to lodge a complaint with the Information Commissioner’s Office. Full details on how to do this may be accessed on the ICO website: https://ico.org.uk/concerns/.
9 Changes to this Notice
We may amend this Fair Processing Notice for Applicants from time to time, in whole or part, at our sole discretion, and any changes to this notice will be effective immediately upon publishing the revised notice.
If at any time we decide to use your Personal Data in a manner significantly different from that stated in this notice, or otherwise disclosed to you at the time it was collected, we will notify you, and you will have a choice as to whether or not we use your information in the new manner.
If you have questions or concerns about this notice, please contact our Data Protection Officer whose contact details are set out in section 8 of this notice.